ARTICLE I - NAME
This organization, ILLINOIS ASSOCIATION OF TITLE I DIRECTORS, shall be referred to in the Bylaws as the Association.
ARTICLE II - PURPOSE
The purpose of the Association shall be: to promote high quality service to Title I students throughout the State of Illinois.
ARTICLE III - GOALS
A. To promote and facilitate communication and cooperation among Title I education and management specialists throughout the state.
B. To provide the opportunity for Title I directors to discuss, propose and take action on education issues that impact school districts in Illinois.
C. To stimulate the development of the most effective and efficient Title I programs.
D. To make available a pool of human and technical resources that may be drawn upon by all school districts.
E. To inform members and concerned groups relative to legislation that would impact compensatory education under Title I.
F. To promote and provide for continuous professional development for members, staffs, and parents.
ARTICLE IV - MEMBERSHIP
SECTION 1 - CLASSIFICATION
There shall be three (3) classifications of members: active, associate, and retired.
Active Members: shall consist of professional staff at the LEA level who administer the program, or who write the application, or who have a decisive part in the planning and implementation of the Title I program. These persons may be designated as district superintendents, assistant district superintendents, assistants to the superintendents, directors of Title I, coordinators of Title I, Title I teachers, Title I counselors, or other such Title I certified personnel. Active members shall have the right to vote, hold office, receive services, and participate in the activities of the Association.
Associate Members: Any person interested in improving the quality of service to Title I students, who does not qualify for active membership, may become an associate member. An individual who qualifies for active membership may not obtain associate membership. An associate member shall have the right to receive Association Publications and such other rights and privileges as conferred through Association governance. Associate members shall be voting members and shall pay dues as established by the Association, but shall not hold Executive or Board of Director offices. State and Regional Title I officials, and Program Service Team members shall be eligible for associate membership.
Retired Membership Any person who has been a member of the Association, immediately preceding his retirement, may become a retired member. These members shall be accorded honorary non-voting memberships upon application to the Association. A retired member shall be entitled to receive the publications, services, rights, and privileges as are conferred through Association governance.
SECTION 2 - MEMBERSHIP YEAR
Membership shall be effective for twelve consecutive months beginning July 1.
SECTION 3 - DUES
- Active and Associate Membership: The annual dues shall be $45.00
- Retired Membership: The annual dues shall be $5.00.
- Annual Membership Dues: Any change in the annual dues for succeeding years shall be determined by the Executive Board. AMENDED 10/18/89
SECTION 4 - DUTIES
A member shall assume the responsibility of supporting the purposes of the Association.
ARTICLE V - REGIONS
The Association shall be divided into state regions in accord with those designated by the Illinois State Board of Education: Members in each region shall elect two voting representatives to the Board of Directors by a simple majority vote of members present at a general Association meeting. AMENDED 8/1/97
ARTICLE VI - MEETINGS
There shall be a minimum of three (3) meetings of the Association each year. The time and place shall be designated by the Executive Board; the membership shall be given prior notice.
Additional meetings may be called by the President with the approval of the Executive Board; the membership shall be given prior notice.
ARTICLE VII - EXECUTIVE OFFICERS
The executive officers of the Association shall be a President, a Vice-President, Secretary, and Treasurer, each of whom shall be an active member of the Association.
SECTION 1 - TERM
The executive officers shall be elected in odd-numbered, years, serve two-year terms, and be eligible for reelection not more than once to the same office. The newly elected officers shall assume office July 1.
SECTION 2 - ELECTION PROCEDURE
The executive officers shall be elected by a simple majority vote, of members present at a general Association meeting, no later than May of odd-numbered years. The time, place, and manner of conducting the voting, including any necessary run-off voting, for electing officers, shall be determined by the Board of Directors.
SECTION 3 - VACANCIES
- A vacancy shall be deemed to exist in the case of death, resignation, inability to serve, or failure to maintain the qualifications for the office.
- A vacancy in the office of the President, shall be filled by the Vice-President for the unexpired term.
- A vacancy in the office of the Vice-President, Secretary, or Treasurer shall be filled as soon as possible by a simple majority vote of the Board of Directors. At the next general meeting of the Association a Vice-President, Secretary, or Treasurer shall be elected to complete the unexpired term.
- In the temporary absence of the President, the Vice-President shall assume the President's duties. If both the President and Vice-President are absent the Board of Directors shall elect, by a simple majority vote, an acting President.
- Vacancies in the offices of both President and Vice-President shall be filled as soon as possible by a majority vote of the total membership of the Board of Directors. Within 30 days the Board of Directors shall appoint a qualified active member to assume the President's duties for such period. At the next general meeting of the Association a President and a Vice-President shall be elected to complete the unexpired terms.
SECTION 4 - DUTIES
The executive officers shall perform duties usually assigned to such offices, and those prescribed by these Bylaws.
A. Duties of the President – The President shall:
- Be the chief officer of the Association, and as such may recommend new policies to the Association or to the Board of Directors, and shall insure that the policies of the Association and the Board of Directors are carried out.
- Interpret the Bylaws, subject to review by the Board of Directors.
- Preside at all meetings of the Board of Directors, the Association, and the Executive Board.
- Prepare the agenda for the Association meetings.
- Make an annual report on Association activities at the final annual meeting of the Association.
- Sign, when authorized by the Board of Directors, contracts and other instruments connected with the business and professional activities of the Association.
- Serve, consistent with Board of Directors policy, as the official representative of the Association.
- Appoint all committee chairpersons except as otherwise provided in the Bylaws.
- Serve as ex-officio member of all committees of the Association.
B. Duties of the Vice-President - The Vice-President shall:
- Perform all the duties of the President in the absence or disability of the President, and when so acting have all the powers of, and be subject to all restrictions upon, the President.
- Assist the President, and the Board of Directors, when requested, in the planning of the activities of the Association.
C. Duties of the Secretary
The Secretary shall act as secretary of the Association, the Board of Directors, and the Executive Board. The Treasurer and the Secretary of the Association will maintain a current membership directory.
D. Duties of the Treasurer
Sociation, and responsible for the receipt, safekeeping, accounting for, and proper disbursement of its funds, in accordance with the budget adopted by the Association. A bank account shall be established so that either theTreasurer or the President shall be able to sign checks. The Treasurer and the Secretary of the Association will maintain a current membership directory. The Treasurer shall set up and maintain the electronic registration site. At the end of the Treasurer’s elected term, the fiscal records shall be audited. Fiscal records shall be maintained for a five year period.
ARTICLE VIII - BOARD OF DIRECTORS
SECTION 1 - COMPOSITION
The Board of Directors shall be composed of:
A. The executive officers of the Association.
B. The elected representatives from each of the five State regions.
C. The appointed representatives under Article X, Section 2.
D. The immediate past President of the Association.
SECTION 2 - TERM OF OFFICE
Members of the Board of Directors shall serve a term of two (2) years and will be eligible for reelection.
SECTION 3 - MEETINGS
A. The Board of Directors shall meet at least 2 times during the fiscal year, times and places to be determined by the Board of Directors.
B. Special meetings of the Board of Directors may be called by the President or at least one-third of the members of the Board of Directors upon three days notice.
SECTION 4 - DUTIES
The Board of Directors shall:
A. Implement the policy of the Association.
B. Give direction to the Executive Board.
C. Make recommendations to the Association.
D. Supervise and approve budgets when appropriate.
E. Allocate money, direct payment, and determine the amount of money which may be accumulated by the Association.
F. Determine election procedures of officers, subject to Bylaws restrictions.
G. Determine the time(s) and place(s) of the Board of Directors' meetings.
H. Fill vacancies in accordance with the Bylaws.
SECTION 5 - POWERS
The Board of Directors may:
- Incur indebtedness in the name of the Association for such funds as are necessary for current operations and any sum for a major project of the Association, provided that such project has first been approved by the Association.
- Determine policies, not in conflict with those established by the Bylaws or the Association, necessary to govern the activities of the Association.
- Authorize contracts and other instruments connected with the business and professional activities of the Association.
- Attend meetings of the Executive Board.
- Direct the preparation and distribution of Association publications and releases.
ARTICLE IX EXECUTIVE BOARD
SECTION 1 - COMPOSITION
The Executive Board shall be composed of the officers of the Association.
SECTION 2 - TERM
The officers shall serve on the Executive Board for their respective terms of office.
SECTION 3 - DUTIES
- The Executive Board shall carry out the directives of the Board of Directors.
- The Executive Board shall upon authorization act for, or on behalf of the Board of Directors.
- The Executive Board shall act in accordance with policies and procedures established by the Association, the Board of Directors, and the Bylaws.
ARTICLE X - COMMITTEES AND APPOINTED REPRESENTATIVES
Committees may be established and discontinued by the Board of Directors, subject to policies set forth by the Association, and to such interpretations of these. Policies as may be developed by the Board of Directors. The chairperson of any committee shall report to the Board of Directors or the Association when requested by the President.
The Association shall have the following appointed representatives:
The President may also appoint, with the approval of the Executive Board, such additional representatives as are necessary to carry forth the programs and plans of the Association.
Representatives may be invited to participate in the Executive Board meetings.
Representatives may form committees as needed.
The Standing Committees and their responsibilities shall be:
Program - Plan, coordinate, and arrange for all programs of the Association.
- Provide the membership with the current information regarding the legislative process, laws, and regulations affecting Title I.
- Provide leadership and coordination in design, promotion, and support of legislation that would improve the quality of service to Title I students.
- Represent the membership in the legislative processes at the State and Federal level when requested by the President, the Executive Board, and/or the Board of Directors.
- Communicate with the management company about the IATD website (including Twitter and Facebook).
- Send all documents following meetings and events to be added to the website.
- Work with management company to update the website regularly.
The chairperson of each committee and/or appointed representative may request monies from the Executive Board to conduct committee activities. The chairperson and/or appointed representative shall keep the Executive Board informed of committee activities and shall prepare and submit a routine report including financial accounting to the Executive Board for presentation at a regular Association meeting.
ARTICLE XI - PARLIAMENTARY PROCEDURE
SECTION 1 - QUORUMS
- A quorum for the Association meeting shall consist of the members present if due notice of such meeting has been given.
- A quorum for meetings of the Executive Board shall consist of a simple majority.
- A quorum for meetings of the Board of Directors shall consist of the members present.
SECTION 2 - RULES OF ORDER
Robert's Rules of Order, Newly Revised, shall govern all meetings unless specified differently by the Association.
SECTION 3 - AMENDMENTS
The Bylaws may be amended at any regular or called meeting of the Association by a two-thirds majority vote of the members present provided the proposed amendment shall have been submitted in writing to the membership one month before the meeting. A mailed ballot may be used in lieu of a called meeting with a favorable vote of a simple majority of the members returning the ballot by the designated date constituting approval.
ARTICLE XII SAVINGS CLAUSE
In the event any portion or portions of these Bylaws are found to be inconsistent with State or Federal law, such portions shall be deemed deleted and of no force and effect.
ARTICLE XIII APPROVAL DATE April 3, 1998
APPENDIX A ACTIVITIES
To accomplish its purpose the Association shall engage in, but not be limited to, the following activities:
- Developing resource lists of Title I directors, program descriptions, areas of expertise, and statement of needs.
- Providing resource persons for State and Federal workshops for help with small Title I projects, and for intervisitation.
- Disseminating information through a newsletter, meeting, and informational packets.
- Developing effective procedures for preparing for State monitoring.
- Strengthening the directors' current information concerning rules and regulations, and their interpretation.
- Working closely with State Title I officials to encourage rapport and foster a supportive relationship.
- Increasing the directors' knowledge of the State Title I Organization.
- Increase the directors' input into State planning for inservice.
- Becoming more informed about the Title I Committee of Practitioners.
- Providing more complete information to State and Federal officials and legislators concerning the needs of Title I students and the programs Title I has developed to meet those needs.
- Becoming more informed about procedures for affecting Title I laws and regulations at the state and federal levels.